Smart phones and meetings

June 22, 2009
Back to TopCommentsE-mailPrint
The days of only the powerful few getting by with tapping their Blackberries during meetings are long gone.

When was the last time you were in a gathering where more people seemed interested in the topic or the speaker than in whatever was on their Blackberries â?? or iPhones or Treos? Smart phones have become pervasive in professional settings along with expectations of instantaneous responses.

Critics insist the phones detract from tasks at hand and introduce a low grade of chaos. In short, they cause distractions that compromise quality of work and decisions.

However, the upsides are compelling. Business and conversation certainly move faster. And who really wants to be out of contact?

If youâ??re leading a meeting, what are your rules for phones? Do you have rules at all?

If youâ??re the speaker, do you feel itâ??s rude for others to check e-mail â?? or Facebook and Twitter â?? while youâ??re talking?

To what extent are these questions generational? Younger workers have grown up multitasking.

Anyone willing to predict where phone etiquette will settle out?
ADVERTISEMENT
  • These questions are highly generational. Even at the age of 30, things are so different now than they used to be. For those who can manage to find the right time to check their email/voicemail, these things are amazing for staying in contact and providing good client service. But for those who somehow drop everything the minute an email pops up, I have no idea how any actual work can be getting done throughout the day. (Plus it's frustrating to be talking to someone and have them check their blackberry or email because it dinged. I mean seriously, can't you wait 1 more minute?)
  • Despite the tone of the NYT article today covering this subject, it is NOT old-school for participants in a meeting to concentrate on the matter at hand. Contrary to popular thought, multi-tasking is not really possible and often leads to mistakes or a lack of judgement. Unless one is a doctor or similar sort of person who must be available for health-related emergency calls, there is simply no reason to be otherwise online. If a business matter is so pressing (which does understandably happen from time to time) that a meeting participant must constantly check emails on his/her smartphone, that participant should apologize at the outset to let everyone know the situation or simply not attend the meeting. Not to do so is exceedingly rude to the meeting leader who has spent time preparing for the gathering, as well as to the other participants. While the latter may find themselves bored by the subject or the presentation, such boredom is made even worse by the lack of participation by those engaged in echatting.

    For the record, I myself am not a Luddite. I create and maintain several websites and am a smartphone nut. I find myself constantly checking my emails and Facebook page -- something that really has not added to any real productivity. I will soon be moving from my well-used MotoQ to the new Palm Pre.

Post a comment to this blog

COMMENTS POLICY
We reserve the right to remove any post that we feel is obscene, profane, vulgar, racist, sexually explicit, abusive, or hateful.
 
You are legally responsible for what you post and your anonymity is not guaranteed.
 
Posts that insult, defame, threaten, harass or abuse other readers or people mentioned in IBJ editorial content are also subject to removal. Please respect the privacy of individuals and refrain from posting personal information.
 
No solicitations, spamming or advertisements are allowed. Readers may post links to other informational websites that are relevant to the topic at hand, but please do not link to objectionable material.
 
We may remove messages that are unrelated to the topic, encourage illegal activity, use all capital letters or are unreadable.
 

Messages that are flagged by readers as objectionable will be reviewed and may or may not be removed. Please do not flag a post simply because you disagree with it.

Sponsored by
ADVERTISEMENT
  1. Saw the Indy Men's Chorus "Music of Gilbert & Sullivan" at the Indiana Historical Society on Sunday evening.

  2. Temporary workers are not "tools" they are people and companies that keep large amounts of temp staff are cheating.

  3. I miss having them around. I hope one of their stores is in the general Meridian/86th Street area. I will make good use of it.

  4. The Fringe! Plus, the simple fact that there are so many local faves in such close proximity to each other.

  5. I remenber, watching the toll road, being built, through South Bend, when I was 10 years old. I believe, back then that it was estimated, that the toll road, would be paid for in 20 years and then it would be free. I am now 71, what happened? Since the power is in the people, by that, I mean that, we the people are in total control of everything. I, suggest that no one ever use the toll road again, let it go broke. We the people can control the price of everything, from groceries to gas, if we would just do it. If we don't pay the asking price, the sellers will lower the price and if we wait awhile, they will lower the price to what we accept as reasonable. I would like to know why a highway like interstate 94, is so well maintained, a much better highway, than the toll road, but has no tolls. I would also like to know why, a sitting governor, with a term limit, maximum of eight years, can lease, public property, for 75 years. Even though I have transponders in both of my trucks and will not be affected by the increase, I have been and will contine to avoid using the toll road. I make many trips from northern Indiana to Chicago, every year, and I prefer the better highway, I94!

ADVERTISEMENT